================================================================ SECURITY DEPOSIT REFUND LETTER ================================================================ BEFORE YOU SEND IT ------------------ (Every item here makes the letter harder to argue with.) Keys handed back, and a record of the date Final electricity, water and gas readings photographed on the day you left Final bills paid, with receipts Society dues, if any were your responsibility, cleared Move-in photographs and defect list located, ready to attach Move-out photographs taken of the empty flat Rent paid up to the last day, with receipts Deposit amount and the agreement clause about its return, both to hand HEADING ------- [Tenant name] [Current address] [Phone] · [Email] Date: [date] To: [Landlord name] [Landlord address] Subject: Refund of security deposit — [address of the rented premises] BODY ---- Dear [Landlord name], I vacated the premises at [full address] on [date] and handed the keys to [name] on the same day. The tenancy was under the agreement dated [agreement date]. A security deposit of [amount] was paid on [date of payment]. Rent has been paid in full to [last date covered], and the final electricity, water and gas bills have been settled — copies are attached, together with the meter readings photographed on the day I vacated. The flat was returned in the condition it was received, allowing for normal wear. I attach the photographs and the defect list sent to you on [date of the move-in message], and photographs of the flat taken after it was emptied. [Where a deduction has been discussed: "We discussed a deduction of [amount] for [reason]. On that basis the balance due is [amount]." Where no deduction has been raised: "No deduction has been raised with me to date."] I request that [amount] be transferred to the account below by [a specific, reasonable date]: Account name: [name] · Account number: [number] · IFSC: [code] · Bank and branch: [details] If you consider any deduction is due, please let me have it in writing with the amount and the reason, together with a bill or estimate, so that it can be settled quickly. Thank you for your help during the tenancy. Yours sincerely, [Signature] [Tenant name] ATTACHMENTS TO LIST ------------------- Copy of the rent agreement Receipt for the security deposit Final utility bills and payment receipts Photographs of the meter readings on the day of vacating Move-in photographs and the defect list, with the date they were sent Photographs of the flat after it was emptied ================================================================ NOTE ================================================================ This template is a general starting point, not legal or tax advice. Stamp duty, registration charges, tax thresholds and notice periods are set by each state and change from year to year, so no rate or limit is stated here. Confirm the current position with the sub-registrar for the property, your state revenue portal or a qualified professional before you sign, pay or serve anything. Template from My Property Pages — https://mypropertypages.com/documents