Seller Property Information Form
Everything a buyer will ask, gathered before they ask it.
Free, no sign-up. 8 sections. Edit it to fit your own transaction.
Every property transaction reaches a point where the buyer's lawyer asks the seller to disclose what they know. Filling that in accurately, early, is the single most effective thing a seller can do to keep a sale moving — most collapses trace back to something discovered late that could have been said at the start.
The obligation to disclose varies. Some systems require extensive written disclosure and penalise omissions; others operate closer to buyer beware. In all of them, a documented, honest answer given early is a defence, and a discovered omission is a reason for a buyer to renegotiate or walk.
The property
Full address and any property or title reference number
Form of ownership being sold, and the term remaining where it is time-limited
Year built, so far as known
How long you have owned it
Whether it has been let, and to whom, in the last three years
Boundaries and access
Which boundaries you have maintained or treated as yours
Any boundary moved, replaced or disputed during your ownership
Shared drives, paths, drains or access routes over or under the land
Rights other people have over the property, and rights you have over neighbouring land
Any part of the property that another party has a right to use
Disputes and complaints
Any dispute with a neighbour, association or authority, resolved or ongoing
Complaints made by you or about you regarding the property
Notices received from any authority about the property or the area
Proposals or applications affecting neighbouring land that you are aware of
Alterations and works
All structural work, extensions and conversions carried out, with dates
Whether permission or approval was obtained, and reference numbers
Certificates for electrical, gas, heating and glazing work
Warranties or guarantees still in force, and whether they transfer
Any work started and not completed, or completed without approval
Services and systems
How the property is heated, and the age of the system
Date of the last heating service and safety check
Water supply and drainage arrangements, mains or otherwise
Electrical installation age and date of last inspection
Broadband and mobile coverage as experienced by you
Any equipment on site that is leased rather than owned
Defects, damage and insurance
Any flooding, and if so when and to what extent
Any subsidence, movement, heave or structural repair
Damp, rot or infestation treatment carried out
Insurance claims made in the last five years
Any refusal of insurance or premium loading on the property
Known defects not otherwise disclosed above
Costs and charges
Annual property tax or municipal charge, and the current band or rate
Service charge, association fee or maintenance levy and what it covers
Any major works agreed, planned or under consultation
Ground rent, land tenure or similar recurring charge
Any arrears on any of the above
Fixtures and contents
Items included in the sale, listed individually
Items specifically excluded
Items offered separately, with prices
Anything on site that does not belong to you
Complete it before you list, not after you accept
A buyer who receives a full disclosure at the offer stage has less to discover later, and each late discovery is an invitation to renegotiate. Sellers who prepare this early consistently report faster, quieter transactions.
Disclose the defect, and the fix
A disclosed and repaired problem, with an invoice attached, is reassuring. The same problem discovered by a surveyor after an offer is agreed reads as concealment, whether or not it was, and costs far more than the repair.
Gather the paperwork alongside the answers
Approvals, certificates, warranties, service records and invoices should be collected while you complete this form. Assembling that file in advance removes the most common cause of delay at the legal stage.
Common questions
Do I have to disclose problems?
The legal obligation varies by country and can be substantial, but the practical answer is the same everywhere: undisclosed problems surface during a survey or legal enquiries, and they cost you more in renegotiation than they would have in candour.
What if I do not know the answer?
Say so, in writing, rather than guessing. "Not known to the seller" is a legitimate answer and is far safer than a confident statement that turns out to be wrong, which is the position that creates liability.
Should I give this to buyers before an offer?
Making it available on request is usually to your advantage. It signals a well-run sale, filters out buyers who would have withdrawn later anyway, and removes surprises from the point where a renegotiation would otherwise happen.
Related templates
Disclosure, agency terms, negotiation and handover.
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