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Allotment Letter Checklist

Read it line by line before the booking amount leaves your account.

Free, no sign-up. 6 sections, 38 checks. Edit it to fit your own transaction.

The allotment letter is the first document that binds you, and it is usually signed in a sales office, at a desk, with someone waiting. It sets the unit, the price, the payment stages and — crucially — the terms on which you can leave. Everything after it is harder to change.

Work down this list against the letter itself rather than against what you were told. Where a row has no matching line in the letter, that is the finding: an allotment letter that does not state the carpet area, the possession date or the cancellation terms is not an oversight.

The template — this is exactly what you download

Identity of the parties and the unit

Promoter name matches the name registered on the RERA portal exactly
Project name and RERA registration number stated on the letter itself
Your name spelled as it appears on PAN and Aadhaar, and in the same order
Co-applicant named, if the loan or the ownership will be joint
Tower, floor, unit number and facing, with no blanks to be filled in later
Carpet area stated in figures and words
Parking bay: how many, covered or open, and identified if already allotted

Price, and everything added to it

The headline rate is rarely the amount you will pay.

Base rate and how it is calculated — per square foot of carpet or super built-up
Floor rise, preferred location and view charges itemised, not bundled
Club, infrastructure, electrification and water connection charges listed separately
Corpus or sinking fund, and advance maintenance, with the number of months stated
GST shown as a separate line, not absorbed into the rate
Stamp duty and registration stated as payable by you at actuals
A total that actually adds up when you check it with a calculator
A statement that no further charge will be raised except those listed

Payment schedule

Each instalment tied to a named construction stage, or to a date if time-linked
Who certifies that a stage is reached, and whether you are notified before a demand
Bank account named, and confirmed as the project’s designated account
Interest charged on late payment stated as a rate, with the grace period
Whether a demand can be raised ahead of the stage being completed

Possession and delay

Possession date stated as a date, not as a number of months from an event
The date matches what is declared on the RERA portal
Grace period, if any, stated in months and not left open
Compensation payable to you per month of delay, as a defined amount or rate
Whether compensation is paid or adjusted, and when
Force majeure wording that is limited to defined events, not open-ended
Your right to withdraw on prolonged delay, and what is refunded

Cancellation and transfer

What is forfeited if you cancel, stated as an amount or a percentage
What happens if your home loan is declined — treated separately from cancellation
Refund timeline in days if the promoter cancels
Whether the allotment can be transferred to another buyer, and the fee
Whether a name can be added or removed before registration, and the cost

What must be attached or promised

A copy of the approved floor plan for your unit
The specification list, room by room, with brands where they are promised
A statement that the agreement for sale will be executed and registered, and by when
Defect liability period and how a snag is reported after possession
Signature of an authorised signatory with name and designation, plus the company seal
A stamped receipt for whatever you pay on the day, naming the project and unit

Check this locally. This template is a general starting point, not legal or tax advice. Stamp duty, registration charges, tax thresholds and notice periods are set by each state and change from year to year, so no rate or limit is stated here. Confirm the current position with the sub-registrar for the property, your state revenue portal or a qualified professional before you sign, pay or serve anything.

The allotment letter is not the agreement for sale

They are different documents. The allotment letter records the booking; the agreement for sale is the registered contract that follows and carries the enforceable terms. Ask when the agreement will be executed and registered, and read a blank copy before you pay, because its terms should not come as a surprise months later.

Check the two dates against each other

Put the possession date in the letter next to the completion date declared on the RERA portal. If the letter is later, ask why. If the letter avoids a date entirely and gives a number of months from an undefined starting event, treat that as the most important finding on this list.

Do not sign with blanks

Unit number, area, total consideration and possession date should all be filled in before your signature goes on. "We will fill that in at the office" is how a figure you never agreed to ends up in a document you signed. Strike through genuinely unused fields.

Common questions

Is an allotment letter legally binding?

It is a contract between you and the promoter and it does create obligations on both sides, which is exactly why the cancellation and forfeiture clauses matter. It is not, however, a substitute for the agreement for sale, which is the registered document that governs the purchase. Treat the allotment letter as binding on you from the moment you sign it.

The letter does not state carpet area, only super built-up. Is that a problem?

Ask for carpet area to be added before you sign. It is the figure that can be compared between projects and the one a dispute would turn on. A promoter unwilling to state it in the document while quoting it verbally is a promoter you should ask more questions of, not fewer.

What if the builder refuses to change a clause I object to?

That is a normal outcome for a standard form, and the useful response is to get the refusal and the reason in writing, then decide with that in hand. Note which clauses you asked about; if a dispute arises later, a record that you raised the point before paying is worth having.

Related templates

Site visits, builder questions, home loan papers, allotment and registration.

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